Easy Account Switching With Account Manager in Microsoft Office 365

he account manager is the interface in the top right corner of the Windows Desktop apps where you’ll see your name and photo. Clicking to open the account manager allows you to:

  1. Clearly see how you’re signed in to Office
  2. Switch between accounts
  3. Add new accounts
  4. Manage account and profile-related tasks, like changing your password or active devices
  5. Sign out

In response your feedback, this new design focuses on making these interactions clear, simple, streamlined, and consistent. This new account manager is being used across many common Microsoft sites and apps—from account.microsoft.com to Azure Portal and xbox.com.

Using the account manager

When you click on the account manager, you’ll see your current primary account at the top. Below that, you’ll find a list of any other available accounts. These can be a combination of personal and work/school accounts. While a typical user might have one of each, the account manager allows you to include multiple accounts of either type, and see them all together.

To switch to one of the accounts shown in the list, simply click on it. That’s it! Unless Office needs to prompt you for credentials, you’ll no longer need to deal with any secondary dialog boxes.  

At the bottom of the account list, you’ll also see an option to sign in with a different account. If the account you have in mind is not already on the list, this is where you go to add it.

Connected services

One thing to keep in mind is that Office also has a concept of “connected services”. You can see these by clicking File, then Account. If you’re switching between accounts regularly, it’s a good idea to check and see what services are connected to a given profile, and make sure they match your expectations.

One easy way to validate that you are using the expected services is to take a look at your Recent documents list under File | Open. For example, you may have chosen to add your personal OneDrive to your work account. Be aware that, in that case, switching to your work account will still show personal files stored in the cloud via connected services.

If you prefer a “cleaner” separation of work and personal files, go to Connected Services (again, under File | Account) and simply remove any personal services connected to work accounts or vice versa.

Where you’ll find the updated account manager

Currently, the updated account manager is being rolled out to the following apps on Windows Desktop: Word, Excel, PowerPoint, OneNote 2016, Project, Publisher, Access and Visio.

Because it focuses primarily on email accounts, Outlook does not use the account manager shared by the other Office apps.

We’re excited to bring the new account manager to the Office web apps. We will also look at ways to bring similar experiences to additional Office apps and platforms in the future.

For more information visit our website www.office.com/setup office.com/setup

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